Working with Project Announcements

This how-to article will help project members to learn how to make announcement to others on their project using the TDNext interface.

Overview

Announcements help communicate comprehensive messages to project members by either prominently featuring the message on the projects homepage or by notifying the members via email notification.

Announcements are project-specific and will not be visible in another project’s announcements display. You can also add an announcement display to your project or main desktop. Documents, code samples, articles, screenshots, instructions or images can be attached to an announcement.

Creating a New Announcement

To create a new announcement:

  1. In TDNext, open the Projects application.
  2. Click the appropriate Project the left navigation.
  3. From the left sub navigation, click Announcements.
  4. Click the +New button to the right of the dropdown menu.
  5. In the New Announcement window, enter a Title.
  6. Click the Projects/Workspaces dropdown, click the checkbox for all the projects or workspaces to which you’d like to post this announcement. Enter the announcement details in the Body field.
  7. To add an attachment, click Browse, select your files, then click the Upload button.

    If an announcement has an attachment, it can be viewed from the Announcement Detail window.

  8. Check the Notify users about this announcement checkbox to send an email notification to all project members.
  9. Fill in the remaining details and click the Save button.

Deleting Announcements

Deleting announcements from the project will remove any of the content that was shared with the members of the project. Any member logging in will no longer be able to see the actual announcement. However, if “Notify user about announcements” was checked then an email message will still have gone out to the members.

To delete an announcement:

  1. In TDNext, open the Projects application.
  2. Click the appropriate Project in the left navigation.
  3. From the left sub navigation, click Announcements.
  4. Click the title of the appropriate announcement in the list.
  5. In the Announcement Detail window, click the Delete button.
  6. On the confirmation popup, click OK.

Deleting Announcement Attachments

To delete an attachment:

  1. In TDNext, open the Projects application.
  2. Click the appropriate Project the left navigation.
  3. From the left sub navigation, click Announcements.
  4. Click the title of the appropriate announcement in the list.The attachment(s) will appear within a table on the right of the Announcement Detail window.
  5. Click Delete under the attachment you’d like to delete.
  6. Click OK in the confirmation popup.

Searching Announcements

Announcement searches allow you to search all announcements [in a project?] by keyword.

To search project announcements:

  1. In TDNext, open the Projects application.
  2. Click the appropriate Project the left navigation.
  3. From the left sub navigation, click Announcements.
  4. Enter a keyword or phrase in the search box above the announcement list and click the Search button.

The Read by Feature of Project Announcements

Project members and managers can see who viewed an announcement and when that announcement was viewed.

To view the Read by history of an announcement:

  1. In TDNext, open the Projects application.
  2. Click the appropriate Project the left navigation.
  3. From the left sub navigation, click Announcements.
  4. The list of members who viewed the announcement will display in the Read by table at the bottom of the Announcement Detail window. 

Viewing the List of Announcements

To view the list of announcements:

  1. In TDNext, open the Projects application.
  2. Click the appropriate Project the left navigation.
  3. From the left sub navigation, click Announcements.

All announcements for the project will display as a list.

Gotchas & Pitfalls

  • Announcements will not automatically send an email to project members. One must select “Notify users about this announcement” to do this action while creating the Announcement.
  • Announcements will not allow you to pick and choose who can see the announces or receive the email. It is either all members or no members.
  • Announcements will also display for project Stakeholders on the client portal; therefore, we recommend making sure that you want to share the announcements with others associated with the project.

Examples

  • Important weekly announcements such as upcoming milestones, deadlines and system maintenance impacting project are often added as Announcements.
  • For implementations we often see the Go Live date announced via Announcements.
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